Attendance

Attendance Information

Attendance Office:
Phone 1: (619) 397-3810

Attendance Coordinator: 619-397-3866

Email: amanda.stroberg@sweetwaterschools.org

To clear attendance:

Call: 397-3810

Send a note:  student name, date to clear, parent/guardian name, phone number, and signature.

** Emails are not an accepted method to clear attendance as we cannot verify who composed the message.

Submit a medical note.  Please note the only accepted notes from Mexico are those affiliated with SIMNSA.

Guidelines:

  • Students are required by state law to attend every class, every day.
  • All absences are initially recorded as unresolved until a phone call, blue slip, or a note from the parent/guardian is received by the attendance office.
  • An automatic phone message will be made home after each un-cleared absence.
  • All absences related to sports, extra-curricular activities and/or testing take 24 hours to clear.
  • Any student submitting in a forged or altered note or blue slip will face disciplinary action.
  • Students and parents are encouraged to check their attendance and resolve any discrepancies as soon as possible by contacting the Attendance Office at (619) 397-3810.

Absences:

All absences must be cleared by parent within 30 school days according to the SUHSD policy Regulation code AR 5113 (D). If absences are not cleared within 30 school days, the student must clear absences through Saturday school.

All parents/ guardians and students are encouraged to download the Infinite Campus App to their phone/ tablet in order to receive instant attendance notifications for when a student is marked absent or tardy in a class.

Please click here for instructions.

Perfect Attendance

In order for a student to earn perfect attendance, the student must physically be present every day.  School sponsored events are considered present.   Excused absences prevent a student from earning perfect attendance.

Excessive Excused Absences:

According to the SUHSD policy Regulation code AR 5113 (D, E), it has been established that it is reasonable to be absent 1 day a month (equivalent to 7 days per semester or 14 days in a school year). Having more than 14 days of excused absences, may place your child under an “excessive excused absence contract”.

Students can clear excused, as well as unexcused, absences in Saturday School; one 4 hour Saturday School session will clear one full day absence.

Whenever an absence occurs for medical reasons, please make sure to provide a doctor’s note within 30 days, as these absences are coded differently.

Board Policy can be found here.

If a student is absent 14 or more excused days, the following measure will/may apply:

  1. Contact by Attendance Coordinator
  2. Excessive Excused Absence Contract
  3. If contract is not followed: PRE-SARB Contract
  4. SARB (Student Attendance Review Board)
    • A student with 9 full unexcused days absent will be subject to a hearing at the district office, which results in a parent and students signing an attendance contract with a truancy probation officer. If SARB contract is violated, student will be referred to the Juvenile Justice System and/or be placed on probation.
  5. Alternative school placement

Unexcused Absences:

The State of California believes that the first priority is that the child attends school on a daily basis. For example, Welfare & AFDC benefits may end or be reduced drastically, if a student misses more than 3 full days of school. Education Code Section 48260-48263 provides definitions and referral procedures for:

  • Any student subject to compulsory attendance who is absent without a valid excuse more than three (3) days in one school year is considered a habitual truant.
  • Any student defined as habitual truant who continues an unacceptable pattern of unexcused absences or tardiness may be referred to the district’s SARB.
  • Any student showing low academic performance may also have their permit revoked.
  • Welfare and Institutions Code, Section 601 describes the consequences for habitual truancy if a minor pleads or is found guilty by trial to include but not limited to:
  1. Being made a ward of the court (placed on probation).
  2. Having a driver’s license revoked or denied until age eighteen.
  3. Being placed in juvenile hall for violation of court order.

Chronic Illness Verification

Students who have excessive tardies and/or absences due to their medical condition will need to have a doctor’s note on file for the current school year. Once the form is completed and signed, please turn it in to the school nurse.

Off Campus Passes:

  • Parent(s)/ Guardians must come in person to the attendance office to sign Off Campus slip and pick up the student. Proper identification is required and the legal name must match the guardian information listed in Infinite Campus. Students should not be waiting in the office for parent to pick up.
  • No student will be released to anyone that is NOT listed as the guardian in Infinite Campus.
  • Students who are 18 years old or older and drive to school need to provide a note with the following information before being released off campus:
  1. Student Name
  2. Reason for leaving
  3. Student ID#
  4. Student Phone Number

** NOTE  – We do not release students when there are less than 15 minutes left in the day **

Emergency Authorization:

Please ensure that you have a valid phone number and current email on file in Infinite Campus.

Independent Study:

If a student needs to be absent from school for 5-15 days, an Independent  Study Contract must be completed:

Parent(s)/guardians must notify the attendance coordinator to submit an independent study Master Contract Agreement request 72 hours before the absence is scheduled to begin. This request must include the student’s full legal names, the dates the students will be out of school, parent/guardian signature, and the reason for the absence. Agreements are not granted the week of finals, unless approved by an assistant principal. 

Students who are on an Independent Study Contract are expected to have all assigned work completed and ready to submit upon return.  

1-4 Day Absence:

If a student is going to be absent for 1-4 days and is unable to request work from their teachers themselves, they may contact Betty Niemeyer at (619) 397-3820.

Tardies:

  • A tardy is defined as the following:
    • Any student who arrives late to school 29 minutes or less (Block Schedule) will be marked Tardy. After 3o minutes it will be marked as Tardy Unexcused, which is considered truant.
    • Any student who arrives late to school 14 minutes or less (All Periods 1-6 Schedule) will be marked tardy. After 15 minutes it will be marked as Tardy Unexcused, which is considered truant.
  • Tardies must be cleared that same day by calling (619) 397-3810 or sending a parent and/or Dr’s note with student to the Attendance Office.
  • If you do not clear unexcused tardies, they can only be cleared by attending Saturday school or Lunch Detention (20 minutes will clear 1 tardy).

District policy 5112 states “classroom participation is an integral part of the learning experiences provided to students in the schools of the district. To the extent the failure to attend a class results in a student attaining a certain prescribed minimum academic standards, this failure would properly be reflected in the grade the student receives.”

  • Citizenship grades may reflect unexcused tardies and absences; refer to teacher syllabus.

Saturday School Guidelines

  • Students must arrive at 7:45 am for an 8am start time.
  • Arrival after 8am is late and students will be turned away
  • Students must stay for all four hours, even if they don’t need all four hours to clear attendance.
  • Students that leave at the two-hour mark will receive no credit for attending Saturday School
  • Students are not allowed to switch classes at break.  This will result in no credit for Saturday School.
  • Students must show an ID to check in to Saturday School.
  • Students may have water and can eat during break.

HOW TO CLEAR ABSENCES

  • Unexcused absences are only cleared through Saturday School.
  • One full Saturday School (4 hours) clears 6 hours of absences, 12 tardies or one of the following combinations:
    • 1 block (2 hours) period and 8 tardies
    • 2 block periods and 4 tardies
    • 3 block periods and 0 tardies
    • 1 hour absent and 10 tardies
    • 2 hours absent and 8 tardies
    • 3 hours absent and 6 tardies
    • 4 hours absent and 4 tardies
    • 5 hours absent and 2 tarides
    • 6 hours absent and 0 tardies

2018-2019 Semester 1 Saturday School Dates:

All sessions are from 8:00-12:00. Students are to meet in front of the cafeteria with their student ID and homework.

  • August: 4, 11, 18, 25
  • September: 1, 8, 15, 22
  • October: 13, 20, 27
  • November: 3, 10, 17
  • December: 1, 8, 15

2018-2019 Semester 2 Saturday School Dates:

All sessions are from 8:00-12:00. Students are to meet in front of the cafeteria with their student ID and homework.

  • January: 19, 26
  • February: 2, 9, 23
  • March: 2, 9, 16, 23
  • April: 13, 20, 27
  • May: 4, 11, 18, 25
  • June: 1

Students may attend lunch detention in room 609 Monday-Friday in order to clear 1 tardy; they must sign in and stay for 20 minutes.

Non-Privileged List:

  • Students who have any combination of 6 or more unexcused period absences/tardies will be placed on the non-privileged list.
    • This prevents students from being able to attend/participate in school functions including school dances, grad nite, and walking in the graduation ceremony (as referenced in the senior contract).
      • Click here for the Senior Contract in English
      • Click here for the Senior Contract in Spanish
  • This list is updated periodically and posted on the ASB window and the windows of the main office.
  • It is the students’ responsibility to check this list.
  • Attendance can be monitored on Infinite Campus: Click here for a tutorial.

* Click on the links below for a printable document of Attendance Information
In ENGLISH
In
 SPANISH